{"id":1815,"date":"2016-11-03T13:36:05","date_gmt":"2016-11-03T17:36:05","guid":{"rendered":"https:\/\/solutionsreview.com\/backup-disaster-recovery\/?p=1815"},"modified":"2016-11-03T13:36:05","modified_gmt":"2016-11-03T17:36:05","slug":"5-best-practices-for-developing-an-effective-backup-and-recovery-solution-rfp","status":"publish","type":"post","link":"https:\/\/solutionsreview.com\/backup-disaster-recovery\/5-best-practices-for-developing-an-effective-backup-and-recovery-solution-rfp\/","title":{"rendered":"5 Best Practices for Developing an Effective Backup and Recovery Solution RFP"},"content":{"rendered":"

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An Request For Proposal is a formal document explaining the type of product and features that an organization needs in a technology solution. Technology Vendors use the RFP as a guide to submit suggestions about how their products might meet your needs. In the world of backup and Recovery, there are several important factors you need to include while developing your businesses unique RFP, from security protocol features, to recovery options. Check out these top five things to include while making a backup and recovery product Request For Proposal. Happy hunting!<\/p>\n

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Do Your Homework<\/strong>
\nBefore you start to write an RFP, figure out what you really need, what you want, and in general, the purpose of the backup and recovery product. What type of product will enable IT teams\/personnel\u00a0to protect your data\u00a0against\/ reconstruct the database after\u00a0an incident?\u00a0Typically, backup administration tasks include, planning and testing responses to different kinds of failures, Configuring the database environment for backup and recovery, mainatining\u00a0an appropriate backup schedule, monitoring the environment, troubleshooting in times of trouble, and\u00a0data loss recovery. Decide what your business needs by meeting with IT, and plan your RFP according to what’s necessary to keep your data safe.<\/p>\n

Consider a Confidentiality Clause<\/strong><\/p>\n

Vendors who respond to your RFP might be concerned about sharing confidential information with you, and your business too,\u00a0might have reservations about sharing information about your own operations for the same reasons. One way of helping address privacy concerns of both parties, is by developing a confidentiality clause. It establishes an understanding that vendor and client will treat sensitive information with mutual respect, and that what’s said within the RFP response should not be shared or made public.<\/p>\n

Get up-to-date on Compliance Regulations, and Include Relevant Criteria<\/strong><\/p>\n

Some major laws that impact how data is stored include:<\/p>\n

The Sarbanes-Oxley Act (SOX) Act<\/b> of 2002 established new and enhanced accounting standards for public U.S. companies. They not only require companies to produce information, but ensure that archived information isn’t changed.<\/p>\n

The Health Insurance Portability and Accountability Act (HIPAA)<\/b> was enacted by Congress in 1996; among other things, it improves the security and privacy of health data. It requires patient records to be saved during the life of the patient.<\/p>\n

The Family Educational Rights and Privacy Act (FERPA)<\/b> of 1974 specifies similar privacy rights for student educational records at all schools that receive funds from the U.S. Department of Education.<\/p>\n

The Federal Rules of Civil Procedure (FRCP)<\/b>, a new version of which went into effect in December 2006, requires that participants in a civil case reveal retention practices and electronic formats of data. In addition, some states have their own laws on electronic evidence, which may or may not be the same as the federal laws.<\/p>\n

Scope and\u00a0<\/strong>Necessities<\/b><\/span><\/p>\n

A\u00a0Data Backup Plan should define and address\u00a0as a minimum,\u00a0the following:<\/p>\n