{"id":1022,"date":"2019-03-15T12:00:57","date_gmt":"2019-03-15T12:00:57","guid":{"rendered":"https:\/\/solutionsreview.com\/business-process-management\/?p=1022"},"modified":"2019-07-16T14:16:47","modified_gmt":"2019-07-16T14:16:47","slug":"how-to-increase-the-efficiency-of-your-bpm-efforts","status":"publish","type":"post","link":"https:\/\/solutionsreview.com\/business-process-management\/how-to-increase-the-efficiency-of-your-bpm-efforts\/","title":{"rendered":"How to Increase the Efficiency of Your BPM Efforts"},"content":{"rendered":"

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Today, business leaders\u00a0are feeling the pressure to remain competitive, while decreasing costs and increasing productivity by improving business processes. In order to defeat these challenges, many organizations are looking to the benefits that business process management (BPM) software<\/a> can provide, such as enhanced operational and cost efficiency, improved customer service, increased product and service innovation, business agility and much more.<\/p>\n

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As we all know, productivity is the key to a successful business, and understanding the importance here will help you see why you must take some steps to be proactive in efficiently managing your company\u2019s productivity. However, there\u2019s an old saying that \u201cknowing is only half the battle.\u201d <\/span>In this light, here are a few ways of making your business more productive so you can win the rest of this \u201cbattle,” – with insights provided by Peter Davidson, senior business associate dedicated to helping\u00a0different brands and startups make effective business decisions and plan effective business strategies.<\/span><\/p>\n

What is Business Process Management?<\/strong><\/h2>\n

Armedia says at the core of every successful business strategy is your business\u2019 processes. While having good technology, supportive structures, and the right employees is important, without the right processes in place you can\u2019t deliver value to your clients nor can you remain competitive. This will lead you to the next question: How can you develop high-performing business processes?<\/span><\/p>\n

Davidson argues that BPM looks at and evaluates at what formal processes (those with well-established steps especially in regard to legal, financial, and safety \u2013 e.g. invoicing) and informal processes (those that you create but don\u2019t document \u2013 e.g. finding customers and hosting team meetings) you\u2019ve already implemented to make sure they\u2019re both effective and cost-effective. It also identifies and improves upon these processes so your business can continue finding better ways to accomplish things.<\/span><\/p>\n

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Image from Business Process Incubator.<\/p><\/div>\n

Why is BPM Important?<\/strong><\/h2>\n

BPM, more often than not, incorporates Continuous Process Improvement (CPI) methodologies such as\u00a0Lean and Six Sigma\u00a0<\/a>and uses them in conjunction with BPM\u00a0software to optimize business processes. BPM can act as the catalyst to accelerate the application of Lean and Six Sigma methodologies and can increase organizational efficiency and profitability by enhancing business processes with three important elements \u2013 agility, visibility and efficiency.<\/p>\n

According to Davidson, BPM makes daily workflow more productive unless you\u2019re using an ineffective or dysfunctional process. These result in problems that affect your service\u2019s quality, cause unhappy employees, increase costs, and waste resources.<\/span><\/p>\n

BPM software is important because it can help organizations gain a competitive advantage\u00a0by assisting business leaders to improve organizational performance by analyzing, designing, implementing, controlling and modifying operational business processes. It also helps managers and CEO\u2019s measure, respond and control all operational processes and apply IT solutions directly to them. BPM solutions also help coordinate the improvement of staff productivity by automating the daily workforce tasks they would be doing manually if a BPM system wasn\u2019t in place.<\/p>\n

By implementing a BPM solution into your organization, it helps to put into effect quick responses to challenges and opportunities, at the same time helping business leaders make the right decisions for overall company growth.<\/p>\n

How to Improve Your BPM Efforts<\/strong><\/h2>\n

“When you\u2019re ready to improve your BPM you must first identify where you need to make changes. Find out what is and isn\u2019t working so you can prioritize your focus on business development. This means thinking about how every process affects your business and its customers. Once you determine what you want to improve you must consider what you\u2019re already doing. Use a flow chart so you have a visual model. As you study this, don\u2019t overlook any sub-steps. Work on creating realistic goals that you can break down into steps without increasing costs. As you do so, make sure you talk to anyone who\u2019s directly affected by these changes so they can provide you with ideas and feedback. This will also help to ensure their department is open to change,” Davidson says.<\/span><\/p>\n

Implementing changes is difficult<\/span><\/a>, which is why you must plan and manage everything carefully. Since most people are resistant to changing processes they\u2019ve grown comfortable with and have been using for a long time, you must carefully monitor how everything goes. This won\u2019t only help you solve problems but also help you make sure the new process is working. It\u2019s also important to make sure everyone is included in telling you how they feel the new process is working. Make sure you\u2019re flexible here so you really do make efficient and relevant changes.<\/span><\/p>\n

Benefits from Improving Your BPM Efforts<\/strong><\/h2>\n

Tallyfy says you\u2019ll reap three major benefits from improving your BPM efforts.\u00a0<\/span>First<\/strong>, your <\/span>business will become more efficient<\/span><\/a> because you\u2019re monitoring and automating them.\u00a0<\/span>Second<\/strong>, your business will be more effective. This will lead to:<\/span><\/p>\n