Enterprise Content Management Solutions for Every Department

The world of enterprise content management continues to evolve as developers make collaboration, innovation and access more prevalent in ECM software and tools. These modern data-driven times require that enterprises face new challenges: to give users the capability to harness a variety of content types and delivery channels with effective ECM solution-for every department-with technology that’s capable of managing the sheer volume of today’s growing data.

Audit & Compliance

ECM systems are repositories of secure and searchable electronic documents and records that are captured and stored in any department of a company. As such, they are much more than document imaging tools to scan and store paper records. When introduced effectively into a credit union’s workflow, an ECM system makes employees and operations much more productive.A well thought out enterprise content management can ease minds and facilitate audits and other compliance requirements. Onbase, by Hyland offers cost savings from existing auditing costs, including remote, secure access to critical documentation, after implementing their ECM solution.

Additionally, Onbase can assist in audit and compliance by:

• Increases response to changing compliance regulations and instantly distributes updates
• Stores and communicates changes without copying and handing out changes
• Provides high-level safety and compliance dashboard to your compliance officer to reduce risk in real-time
• Manages the retention of stored documents according to pre-defined rules to support compliance and minimize legal risks

“Paper-based processes in these areas usually cause difficulty in complying with local, state, federal, and non-governmental agencies, time and energy spent searching for documentation to prepare for audits, and a crippling inability to quickly find the most recent version and share required documentation when needed. You can then manage critical documentation and govern risk across your entire enterprise, speeding compliance and audit processes, while eliminating manual errors.”

Contract Management & Legal

 An ECM solution used in contract management and legal can ensure that you are securely storing contracts while providing easy access to those who need it. Transform the way your organization manages contract documentation with a effective ECM solution. Perceptive Content, by Lexmark, offers a secure and collaborative approach to processing legal and contract documentation. Instead of relying on manual, paper-based tasks, your teams can work faster and more efficiently with automated processes.

Human Resources 

Along with many other departments, Human Resources depends on document-driven processes to help employees thrive. This entails a ton of paperwork. For example, employment contracts must be read and signed by new employees during the onboarding process. In a paper-based office, this process requires someone to make sure the contract is accurately prepared, printed, signed by the employee, received by HR and properly filed. Vendor Laserfische explains how their Human Resources Automation solution makes everything from contract to archiving easier:

“Although the employee contract is an essential part of onboarding a new employee, spending hours of valuable time to complete this process on paper is not. With an ECM solution, like LaserFische enterprise content management, HR can offer staff a location to store all employee files, expedite business document delivery processes and much more with HR Automation.”

Laserfische Enterprise content management software reduces the time it takes to complete tasks—without sacrificing quality of work.

HR departments benefit from the ability to capture, store, secure and access information by:

• Importing documents into a digital repository, whether they originate on paper or in a digital format.
• Organizing them in the repository, where authorized employees can search for, retrieve and edit documents.
• Keeping files in a standard format (such as TIFF) that can be easily shared across devices.
• Archiving records as non-editable files and retained according to a compliant records retention schedule.
• Making information simpler to locate during an audit or records request.