{"id":374,"date":"2016-10-13T08:08:11","date_gmt":"2016-10-13T12:08:11","guid":{"rendered":"https:\/\/solutionsreview.com\/content-management\/?p=374"},"modified":"2016-10-31T10:51:53","modified_gmt":"2016-10-31T14:51:53","slug":"10-worst-practices-for-implementing-an-enterprise-content-management-solution","status":"publish","type":"post","link":"https:\/\/solutionsreview.com\/content-management\/10-worst-practices-for-implementing-an-enterprise-content-management-solution\/","title":{"rendered":"7 Worst Practices for Implementing an Enterprise Content Management Solution"},"content":{"rendered":"

\"10<\/p>\n

Sometimes the best way to learn is from our mistakes. However, while\u00a0investing valuble time and resources into planning and implementing an ECM solution, there is often little room for error. Check out these WORST practices BEFORE you roll up your sleeves and dig into the data to start off on the right track.<\/p>\n

1. Starting off With a Lack of Internal Communication<\/strong><\/p>\n

To ensure the alignment in vision and goal of ECM within all branches of your business, you must develop and enforce protocols. By developing a timeline of the implementation process to all managers and business associates. You will establish accountability as ‘all hands on deck’ understand why, and how and ECM solution is necessary new process that \u00a0will make life easier for everyone. <\/strong><\/p>\n

2. Skimping on Security Research<\/strong><\/p>\n

Compliance issues can often be addressed in terms of the system infrastructure. For example, to ensure privacy measures, your system should be built using a three-tiered architecture so that users do not have direct access either to the database or the file storage. Users should be communicating through one server, such as a web server, which in turn is responsible for communicating with the other servers, such as the database server and the file storage. This type of functionality gives organizations an additional level of security; it is now more difficult for users to access information using tools outside of the ECM system that could compromise privacy. Such a system benefits the IT staff as well. Administration is eased, since most\u2014if not all\u2014of the administrative tasks are centralized.<\/p>\n

Common ECM security features include: access controls, audit trails and reporting, archiving and purging, digital signature, and backups for disaster recovery purposes.<\/p>\n

3. Assuming Your New Technology Will Fix Everything: <\/b>What’s that saying? teach a man to fish.. well this can be true issue within enterprises that’s planning on implementing an ECM\u00a0software\u00a0to support the organization’s data governance. Just because a vendors claims that the product will integrate seamlessly, or that it’s ‘plug and play’ does not mean that teams need a healthy dose of content management know how. It takes routine maintenance and attention to the minutia to keep your system effective and coherent– It\u2019s the internal interactions that make or break a governance effort.<\/p>\n

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4. Failing to Write a Proper Business Continuity Plan:\u00a0<\/strong>ECM solutions play an important part in your organization\u2019s business continuity plan by ensuring that all organizational content is properly maintained and accessible when needed. \u00a0After implementing your plans, run periodic fire drills to make sure that the plans you\u2019ve implemented are being followed properly\u2014this process can also uncover potential hidden flaws that can then be addressed in a timely manner. Remember to\u00a0include:<\/p>\n

5. Not Adhering to Compliance & Control:<\/strong>\u00a0While ECM\u00a0are invaluable systems for most businesses, they also can help your to stay\u00a0in compliance with industry standards for important file storage. Not only can all files be stored electronically, but they are also accessible any time, anywhere, on any device and business rules can be implemented to ensure that you control who accesses your data.<\/p>\n

6. Not Investigating Similar Use Cases:\u00a0<\/strong>Gain insight and perspectives from use case who have lived through the process.\u00a0Talk to your industry colleagues regarding other implementations, and learn from their recommendations. Take advantage of the experience that vendors offer with their professional services teams. Ultimately, when your processes are automated and productivity is soaring, you will wonder how your organization ever flourished without ECM.<\/p>\n

7. Perpetuating Old Bad Habits: <\/b>While\u00a0processing a new ECM system\u00a0its important to\u00a0not allow bad business process to creep back into requirements for ECM. Ask teams to use a critical eye while asking whether a process can be done more effectively– IT or a business stakeholders should\u00a0educate the users\u00a0on why the new process is better. \u00a0In the end, if things to awry, \u00a0bad processes will be blamed on the implementers, not the product.<\/p>\n

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Related Reading<\/h3>\n

Gartner’s Magic Quadrant for Enterprise Content Management<\/a><\/h4>\n

Enterprise Content Management Solutions for Every Department<\/h4>\n

10 Essential Resources for Evaluating Enterprise Content Management Solutions<\/h4>\n

Top 20 Enterprise Content Management Leaders and #Twitter Influ<\/a>encer<\/h4>\n

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 <\/p>\n","protected":false},"excerpt":{"rendered":"

Sometimes the best way to learn is from our mistakes. However, while\u00a0investing valuble time and resources into planning and implementing an ECM solution, there is often little room for error. Check out these WORST practices BEFORE you roll up your sleeves and dig into the data to start off on the right track. 1. Starting […]<\/p>\n","protected":false},"author":29,"featured_media":375,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[33],"tags":[156,155],"acf":[],"yoast_head":"\n7 Worst Practices for Implementing an Enterprise Content Management Solution - Best Content Services Platforms\u200e, Software and Content Management ECM Vendors<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/solutionsreview.com\/content-management\/10-worst-practices-for-implementing-an-enterprise-content-management-solution\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"7 Worst Practices for Implementing an Enterprise Content Management Solution - Best Content Services Platforms\u200e, Software and Content Management ECM Vendors\" \/>\n<meta property=\"og:description\" content=\"Sometimes the best way to learn is from our mistakes. 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