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Whether you are new to the enterprise content management space or a seasoned pro, it’s helpful to have a glossary of terms by your side. So print or bookmark this list, and let us know if we’ve missed anything!<\/p>\nWhether you are new to the enterprise content management space or a seasoned pro, it’s helpful to have a glossary of terms by your side. So print or bookmark this list, and let us know if we’ve missed anything!<\/p>\n
Enterprise Content Management terms:<\/strong><\/em><\/p>\n Absolute Link<\/strong>\u00a0\u2013 is a hyperlink containing a full URL, which includes all the information needed to find a particular site, page or document or other addressable item on the Internet.<\/p>\n Aggregation (data)<\/strong>\u00a0\u2013 the practice of combining documents from different applications. The goal is to unify data from different sources, forwarding them to storage and processing systems in a uniform structure and format.<\/p>\n Application Program Interface<\/strong>\u00a0-An API is a set of commands,\u00a0functions, protocols, and objects that programmers can use to create\u00a0software<\/a>\u00a0or interact with an external system. It provides\u00a0developers with standard commands for performing common operations so they do not have to write the code from scratch.<\/p>\n Auto-Classification<\/strong>\u00a0\u2013 Autoclassification is a set of technologies that make it possible for documents to be categorized without human intervention.<\/p>\n Bulletin Board System (BBS<\/strong>)-\u00a0Is a computer server running custom software that allows users to connect to the system using a terminal program. Once logged in, the user can perform functions such as uploading and downloading software and data, reading news and bulletins, and exchanging messages with other users through email, public\u00a0message boards, and sometimes via direct chatting.<\/p>\n Categorization<\/strong>\u2013 Organizing documents, Web pages, and other content into logical groupings, based on their contents.<\/p>\n Computer Output to Laser Disk (COLD)\u00a0<\/strong>-Stores and indexes computer output (reports primarily) on magnetic disks, optical discs, and magnetic tape. Once stored, the reports can be retrieved, viewed, printed, faxed, or distributed to the Internet. Often used for Internet Billing applications.<\/p>\n Compression<\/strong>\u00a0-Technique used to reduce the number of bits in a digital image file; JPEG and TIFF are two examples<\/p>\n Content Management<\/strong>\u00a0(CM)<\/strong>\u2013 is a set of processes and technologies that supports the collection, managing, and publishing of information in any form or medium.<\/p>\n Content Automation<\/strong> – is a new concept that refers to streamlining content processes, which allows organizations to work with and deliver their content with precision.<\/p>\n Content Management Interoperability Services (CMIS)<\/strong>\u2013 is a\u00a0standard that de\ufb01nes a domain model and Web Services that can be used by applications to work with one or more Content Management repositories\/systems.\u00a0The CMIS interface is designed to be layered on top of existing Content Management systems and their existing programmatic interfaces.<\/p>\n Content Management System (CMS)<\/strong>\u00a0is a computer application that supports the creation and modification of digital content using a common user interface that\u00a0supports multiple users working in a collaborative environment.<\/p>\n Content Analytics-<\/strong>\u00a0is the act of\u00a0applying business intelligence and business analytics\u00a0practices to digital content. Companies use content analytics software to provide visibility into the amount of content that is being created, the nature of that content and how it is used.<\/p>\n Content Delivery Network<\/b>\u00a0(CDN<\/b>)- is a globally distributed network of proxy servers deployed in multiple data centers. The goal of a\u00a0CDN is to serve content to end-users with high availability and high performance.<\/p>\n Content Management (CM)<\/strong>\u00a0\u2013 is a set of processes and technologies that supports the collection, managing, and publishing of information in any form or medium.<\/p>\n Content Management Application (CMA)<\/strong>\u00a0\u2013 is the front end component of a content management system. The CMA interface allows users to create and manage corporate or website content.<\/p>\n Content Management Interoperability Services (CMIS)<\/strong>\u2013 is an open standard that allows different content management systems to inter-operate over the Internet.\u00a0Specifically, CMIS defines an abstraction layer for controlling diverse document management systems and repositories using web protocols.<\/p>\n Content Services<\/strong> – \u00a0A concept that covers three aspects, including Content Services Applications, platforms\u00a0and components.<\/p>\n Data Feed<\/strong>\u00a0-is a mechanism for users to receive updated data from data sources. It is commonly used by real-time applications as on the Web.<\/p>\n Data Mashup<\/strong>\u00a0\u2013 A data mashup is an integration of two or more datasets in a single graphical interface. A business dashboard is a prime example of a data mashup.<\/b>\u00a0Dashboards pull data from multiple, disparate sources to provide end-users with an at-a-glance view of their business performance.<\/p>\n Data Warehouse<\/strong>\u00a0-Central repository for all, or most, of an organization\u2019s structured data.<\/p>\n Digital Asset Management<\/strong>\u00a0\u2013 (DAM) is a business process for organizing, storing and retrieving rich media and managing digital rights and permissions. Rich media\u00a0assets include photos, music, videos, animations, podcasts and other multimedia content.<\/p>\n Digital Enterprise<\/strong>\u00a0-Digital enterprise is an organization that uses technology as a competitive advantage in its internal and external operations. As information technology (IT) has reshaped the infrastructure and operations of enterprises, digital enterprise has taken on different meanings.<\/p>\n Document Capture<\/strong>\u00a0\u2013\u00a0Document Capture Software refers to applications that provide the ability and feature set to automate the process of scanning paper documents.<\/p>\n Document Imaging<\/strong>\u2013 is the process of\u00a0replicating documents commonly used in business. Document imaging systems can take many forms including microfilm, on demand printers, facsimile machines, copiers, multifunction printers, document scanners, computer output microfilm (COM) and archive writers.<\/p>\n Document Lifecycle<\/strong>\u00a0\u2013 The document lifecycle is the sequence of stages that a document goes through from its creation to its eventual archival or destruction.<\/p>\n Document Management<\/strong>\u2013\u00a0Consolidates all of your organization\u2019s information in one place and store it electronically to it\u2019s easier to find the documents you need.<\/p>\n Document Metadata<\/strong>\u00a0\u2013\u00a0Is information attached to a text-based file that may not be visible on the face of the document;\u00a0may also contain supporting elements such as graphic images, photographs, tables and charts, each of which can have its own metadata.<\/p>\n Enterprise Information Management<\/strong>\u00a0(EIM)- is a particular field of interest within\u00a0information technology. It specializes in finding solutions for optimal use of\u00a0information within organizations, for instance, to support decision-making processes or day-to-day operations that require the availability of knowledge.<\/p>\n Extranet<\/strong>\u2013\u00a0An extranet is a system, typically accessed via a web browser, that allows a company to provide information, products and services to external parties (eg customers, partners and other companies). Extranets typically require a secure login process to access. Some extranets offer integration points for partner companies to interface with (eg automatic interfacing to sales ordering processes).<\/p>\n Federated Search<\/strong>\u00a0\u2013 is an information retrieval technology that allows the simultaneous search of multiple searchable resources. A user makes a single query request which is distributed to the search engines, databases or other query engines participating in the federation.<\/p>\n Forms Processing<\/strong> – This term refers to the capability of a software to accept scanned forms and extract data to fill databases.<\/p>\n Generally Accepted Record keeping Principles (GARP)<\/strong>\u2013 is\u00a0a framework for managing records in a way that supports an organization\u2019s immediate and future regulatory, legal, risk mitigation, environmental and operational requirements.<\/p>\n Gated Content \/ Ungated Content<\/strong>\u00a0-Gated content is anything behind a form. It is any content that requires a user to give some information \u2014 usually personal information, like an email address \u2014 in order to see, read, or interact with the content.<\/p>\n Hybrid Enterprise Content Management\u00a0<\/strong>\u2013\u00a0is the practice of using cloud services to supplement on-premises software that manages enterprise content.<\/p>\n Intelligent Content<\/strong>\u00a0\u2013 Intelligent content is content that\u2019s structurally rich and semantically categorized and therefore\u00a0automatically discoverable, reusable, reconfigurable, and adaptable.<\/p>\n Metadata Management<\/strong>\u00a0\u2013 Metadata management is the oversight of data associated with data assets to ensure that information can be integrated, accessed, shared, linked, analyzed and maintained to best effect across an organization.<\/p>\n