{"id":704,"date":"2017-08-28T15:54:25","date_gmt":"2017-08-28T19:54:25","guid":{"rendered":"https:\/\/solutionsreview.com\/content-management\/?p=704"},"modified":"2017-08-28T15:54:25","modified_gmt":"2017-08-28T19:54:25","slug":"back-to-school-manage-your-institutions-content-with-an-ecm-solution","status":"publish","type":"post","link":"https:\/\/solutionsreview.com\/content-management\/back-to-school-manage-your-institutions-content-with-an-ecm-solution\/","title":{"rendered":"Back to School: Manage Your Institution\u2019s Content With an ECM Solution"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-705\" src=\"https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution.jpg\" alt=\"\" width=\"800\" height=\"350\" srcset=\"https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution.jpg 800w, https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution-300x131.jpg 300w, https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution-768x336.jpg 768w, https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution-640x280.jpg 640w, https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution-128x56.jpg 128w, https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution-400x175.jpg 400w, https:\/\/solutionsreview.com\/content-management\/files\/2017\/08\/Manage-Your-Institution\u2019s-Content-With-an-ECM-Solution-180x79.jpg 180w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>Educational institutions have a vast amount of data and content, meaning an enterprise content management (ECM) solution could be vital to these organizations, and not just for transcripts.<\/p>\n<p>According to the <a href=\"https:\/\/blog.onbase.com\/higher-education\/use-ecm-to-manage-all-your-institutions-content-not-just-transcripts\/?utm_content=bufferf49b2&amp;utm_medium=social&amp;utm_source=twitter.com&amp;utm_campaign=buffer\" target=\"_blank\" rel=\"noopener\">OnBase blog<\/a>, the higher education space has placed focus on content collection around admissions and financial aid.<\/p>\n<p>\u201cThose offices collect detailed documents and access OnBase easily within their CRM and SIS systems,\u201d the blog said. \u201cMeanwhile, transcripts continue to demand a simpler process. We have improved how we send transcripts from the institution, but we need to keep working toward faster processing when we receive them.\u201d<\/p>\n<p>The post went on to say that having such a narrow approach decreases the amount of impact and ECM solution can have on an institution.<\/p>\n<p>\u201cNot thinking of the enterprise and using too narrow a scope sidelines significant opportunities for cost reductions and efficiency improvements,\u201d the post said. \u201cIt also shortchanges us on the path to a full digital student record.\u201d<\/p>\n<p>Various benefits stem from an educational institution investing in an ECM system, including the ability to digitize, warehouse lease cost savings, a\u00a0decrease in governance issues with control of access and circulation of content, the use of electronic forms that live in your student portal, and the simplification of audits and accreditation. An ECM tool also often means efficiencies gained through faculty and staff having the ability to see student histories in their entirety.<\/p>\n<p>According to the <a href=\"https:\/\/blog.onbase.com\/higher-education\/use-ecm-to-manage-all-your-institutions-content-not-just-transcripts\/?utm_content=bufferf49b2&amp;utm_medium=social&amp;utm_source=twitter.com&amp;utm_campaign=buffer\" target=\"_blank\" rel=\"noopener\">OnBase<\/a> blog, taking the focus off the value of document management in an educational institution can sometimes mean that you put money into niche solutions instead of an enterprise platform. This often leads to a scenario where institution records are managed by more than one system or just left on paper.<\/p>\n<p>There are various places where an enterprise platform can give efficiency a boost, lower costs and help with compliance and \u201cthere are effective starting points for an information management strategy across the institution that goes beyond the student,\u201d according to the blog post.<\/p>\n<ul>\n<li>Better policy control and easier compliance<\/li>\n<\/ul>\n<p>Deploying an ECM solution means you are easily able to manage the version control, distribution, and reading compliance of all policies and standard operating procedures by digitizing processes. And knowing when your staff has read policies makes it easier to meet compliance goals.<\/p>\n<ul>\n<li>Human resources records<\/li>\n<\/ul>\n<p>If you\u2019re able to automate your employee on-boarding process, you can get rid of manual folders for employees and possibly even your HCM solution.<\/p>\n<p>A good ECM suite will provide \u201cholistic content management from a single software stack\u201d and allow you to manage content from a single repository. A good ECM tool reportedly brings the same benefits to various types of departments.<\/p>\n<p>\u201cMy advice to customers embarking on an ECM procurement is to make sure the system is capable of managing all of your content, not just the student content. CIOs I talk with regularly remind me that our higher ed customers benefit from the demands all our verticals place on our solutions \u2013 from security to integration to mobile and cloud capabilities,\u201d according to the post.<\/p>\n<br \/>Widget not in any sidebars<br \/>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Educational institutions have a vast amount of data and content, meaning an enterprise content management (ECM) solution could be vital to these organizations, and not just for transcripts. According to the OnBase blog, the higher education space has placed focus on content collection around admissions and financial aid. \u201cThose offices collect detailed documents and access [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":705,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[33,37],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Back to School: Manage Your Institution\u2019s Content With an ECM Solution - Best Content Services Platforms\u200e, Software and Content Management ECM Vendors<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/solutionsreview.com\/content-management\/back-to-school-manage-your-institutions-content-with-an-ecm-solution\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Back to School: Manage Your Institution\u2019s Content With an ECM Solution - Best Content Services Platforms\u200e, Software and Content Management ECM Vendors\" \/>\n<meta property=\"og:description\" content=\"Educational institutions have a vast amount of data and content, meaning an enterprise content management (ECM) solution could be vital to these organizations, and not just for transcripts. 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